3 Tips to Improve the Quality of Meetings [OPL]
As the speed of change increases, the quality of complex decisions become compromised due to dysfunctional meetings. Read on for quick tips for more productive meetings, which will improve the quality of meetings and decisions – the #bestpractical way.
Click here to watch a quick video on the topic!
Meetings are generally run very poorly for a few obvious reasons:
1. Lack of clarity and preparation for the meeting
- Which decision is required?
- Who needs to make the decision?
- Who do I need in the discussion?
- How much time is required, given the complexity of the discussion?
2. Poor information is provided to get a quality decision
You open the meeting with a problem statement and expect the people in the room to produce the data, draw insights, evaluate the options and conclude a decision. “Oh and I have to leave early for my next back-to-back meeting.”
3. Poorly run meetings with no clear meeting leader
Ever heard the statement “whose meeting is this?”. Or ever left a meeting without knowing what was decided, or who does what, by when?
3 Tips to improve the quality of your meetings
If a quality decision can be made without a meeting, then don’t waste time with a meeting, otherwise remember OPL – Organise – Prepare – Lead.
Organize: Create a decision-making structure to improve the quality of meetings
- Create a regular rhythm of lean meetings. This reduces the number of ad hoc meetings that clog your calendar.
- Group similar decisions with the right people, meeting for the right reason, with the right authority.
- A 1-pager terms of reference for the meeting helps to run it well.
Prepare: Prepare well
- Collect the right data, distill insights and allow enough time for members to consider the input.
- Create a culture where every meeting invite / agenda item must at least have the “objective” clearly defined before you accept it.
Lead: Lead the meeting well
- Have a clear chairperson that runs the meeting against the objective.
- Decisions and actions (who does what, when) are agreed before ending the meeting.
Remove the “dysfunction” from your meetings and make them a powerful tool to improve the quality of decisions and saving valuable time.
If you want to remove the “dysfunction” from your meetings, then click on the link below to book a 20 min discovery call to discuss your specific need.